Facilities Request (Green Sheet)

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Requestor's Name
Phone
Requestor's Email
Date of Event
Activity
Group, Ministry or Description of Event
Budget to be charged
Activity Starts At
Activity Ends At
Set Up Starts At
Clean Up Ends At
Custodian to Open Church Facilities
Custodian to Close Church Facilities
ALL REQUESTS MUST RECEIVE FINAL APPROVAL BY CHURCH STAFF. IF APPLICABLE, ALL FEES MUST BE PAID BEFORE THE EVENT WILL BE PLACED ON THE CALENDAR, INCLUDING OFF-CAMPUS & PRIVATE EVENTS.
The Church Office needs a diagram of the arrangement of the room you have requested for your activity. Our Custodial Staff will have the room set up with all the tables, chairs & other large equeipment for you. This diagram is needed as soon as possible. Please make sure that you reference the activity, the dates and times on your diagram so the staff can match it up with your Green Sheet. You may either drop of your diagram at the church during office hours. Or you may email it to the church office at mail@baytownchurch.com.
Rooms Needed:
CLC Building		C119A C119B C119C C121A C121B C205 C206 C208A C208B C214A C214B C224 CLC Lobby GYM Floor Kitchen Multi-Purpose
Worship Center		Worship Center Choir Room Library Foyer Class
Children's Building		B101 B102 B201 B202 B203 B204 B205 B206 B213 Old Office Playground
Parking Lots		Front Back Side Bus Barn
Nursery/Childcare: It is YOUR* responsibility to schedule & cancel all requests with the Preschool Director.
Resources Needed:
Resources		TV VCR DVD Projector Screen Sound System Moonwalk ($50 Fee) Van 1 Van 2 Excursion SJBA Block Party Trailer ($100 Fee Per Date)* Stage(s)
Number of Stages
*SJBA Block Party Trailer: If the San Jacinto Baptist Association Block Party Trailer is needed, it must be reserved through the SJBA. Heather makes all CBBC reservations for their trailer. Use of the Block Party Trailer is at a cost of $100 per date reserved. To use the Block Party Trailer, you have to go through their set-up/take-down training. If you've not gone through this training, then you will need a CBBC church member who has been trained to use the trailer. They must pick up/drop off the trailer and attend the event to make sure set-up/take-down & technical difficulties are addressed during all events. Contact Heather in the church office for a list of trained church members.
Tables and Chairs Needed: Rectangle tables are 6 ft. long. Round tables are 5 ft. diameter.
Chairs
Rectangle Tables
Round Tables
Other Items Needed: The Kitchen closets will be locked the day of event. These items will be set out for your use.
Punch Bowl
Punch Cups
Other Items Needed		Popcorn Machine Snow Cone Machine Lattice Ficus Trees Small Table Silver Coffee Pot Wicker Chairs (2)
Tablecloths & Table Skirtings Needed: The Cleaning Fee is listed for each cloth/skirting per size. i.e. 6 Round Short Cloths at $6.00/ea. = $36.00 cleaning fee.
Tablecloths:
Round Tables
Short ($6 Each)
Long ($8 Each)
To The Floor ($10 Each)
Rectangle Tables
Short ($6 Each)
Long ($8 Each)
Table Skirtings:
Round Skirts ($10 Each)
Rectangle Skirts ($10 Each)

Private Events: For all private events (members and non-members), there is a required deposit of $125 that is due prior to your event being put on the calendar and may be refunded pending inspection of facilities. Events held on Saturday are also subject to an additional $50 or $100 custodial fee. Submittal Process Disclaimer: All requests must receive final approval from church staff (and fee must be paid, if applicable) before this event will be placed on the church calendar.

Facilities Request (Green Sheet)

Other Items Needed: